Notion Review 2026

Notion has been around since 2016, but it really hit its stride in the early 2020s when remote work pushed teams to look for flexible, all-in-one workspaces. By 2026, it has matured considerably. We spent three months using it as our primary tool for notes, project tracking, documentation, and internal knowledge management. Here is what we found.

What Is Notion?

Notion is a cloud-based productivity platform that combines notes, databases, wikis, task boards, and calendars into a single flexible workspace. Unlike dedicated tools such as Trello (for tasks) or Confluence (for documentation), Notion tries to do everything in one place using a block-based editor.

The core idea is that you build your workspace from blocks. A page can contain text, tables, kanban boards, calendars, embedded files, and much more. You can link pages together, create relational databases, and build custom views of your data. It is genuinely powerful once you invest time in learning it.

Pricing in Czech Republic

Notion offers four plans. As of early 2026, pricing in CZK is available through their website, though billing is typically processed in USD or EUR. The Free plan is genuinely usable for individuals and small teams. The Plus plan costs around $10 per user per month (approximately 230 CZK), and the Business plan runs $15 per user per month.

For Czech businesses, VAT is added on top of the listed price. Notion does issue proper invoices for EU customers, which is important for accounting purposes. You can find more about Notion pricing on their official site.

Czech Language Support

This is one area where Notion still falls short for Czech users. The interface is available in English, French, German, Japanese, Korean, Portuguese, and Spanish, but not Czech. For teams where not everyone is comfortable in English, this can be a real barrier. The content you create can of course be in Czech, but menus, settings, and help documentation remain in English.

That said, most Czech professionals in tech and business are comfortable enough with English interfaces. For companies with less tech-savvy staff, this might be a dealbreaker.

Features We Tested

Notes and Documentation

The block editor is genuinely excellent for writing and organising notes. You can structure content with headings, callout boxes, toggles, and code blocks. Linking between pages is smooth, and the search function works well even with large workspaces. We found it significantly better than Confluence for day-to-day documentation.

Project and Task Management

Notion databases are flexible enough to serve as a project management system. You can create kanban boards, timeline views, and table views of the same data. However, it lacks some dedicated PM features: there are no built-in time tracking, no Gantt charts in the traditional sense, and notifications are limited compared to tools like Asana or Monday.com.

If your project management needs are straightforward, Notion handles them well. For complex projects with dependencies and resource management, you will likely want a dedicated tool alongside it.

AI Features

Notion AI was introduced in 2023 and has improved steadily. It can summarise pages, generate draft content, translate text, and help with brainstorming. In our testing, it was useful for drafting meeting notes and creating first drafts of documentation. It is not a replacement for careful writing, but it does save time on routine tasks. Notion AI costs an additional $10 per member per month.

Performance and Reliability

Notion has historically struggled with performance on large databases and complex pages. In 2026, this has improved but not entirely disappeared. Pages with many embedded databases or large amounts of content can still feel sluggish on slower connections. For Czech users on standard broadband, this is rarely a problem in practice.

The mobile app has improved significantly. It is now a reasonable way to check and edit content on the go, though heavy editing is still best done on a desktop.

GDPR and Data Privacy

Notion is a US company and stores data on AWS servers, primarily in the United States. They offer a Data Processing Agreement (DPA) for business customers, which is necessary for GDPR compliance. If your work involves sensitive personal data of EU citizens, you should review their privacy policy and DPA carefully before adopting Notion as a primary business tool.

Who Should Use Notion?

Notion works best for knowledge workers, small teams, and companies that need a flexible internal wiki combined with basic project tracking. It is particularly well suited to startups, agencies, and tech companies where staff are comfortable with English-language tools.

It is less suitable for teams that need robust project management with dependencies and resource planning, or for organisations where Czech-language interfaces are essential.

Verdict

Notion remains one of the most versatile workspace tools available in 2026. Its combination of notes, databases, and collaboration features is hard to match at its price point. For Czech teams willing to work in English and invest time in setup, it is an excellent choice. We give it a solid 8.4 out of 10.